We asked the experts to provide tips on how they master their supply closet. These best-kept secrets can help keep your office perfectly stocked and prevent the call of “mayday” from the closet.

  1. Use the “eye-level” effect to your advantage. Pens, highlighters, notebooks, and sticky notes should be easiest to find, with less commonly used items relegated to higher shelves. However; if you’re running low on something or want to burn through supply of something slower, place it higher or lower than eye level to reduce unnecessary supply burn.
  2. Stabilize shelving while maximizing space by putting paper on the bottom of the shelves. Shelving is often designed to fit the height of a single box of paper. If that’s not the case, reams of paper stack well and can become a great anchor to your shelving units, helping avoid any leaning or tipping.
  3. Use transparent storage boxes. Clear boxes or wire trays (for larger items that won’t slip though) not only make it easier for employees to find what they’re looking for, but they also help you quickly get an idea of what items may be running low.
  4. Streamline your ordering through one vendor for supplies and groceries. Vendors like Officeluv allow you to order all of your items – from pens and staples to beverages and snacks to restock the office kitchen – through one platform, rather than placing orders through a variety of sites. This not only helps you save time tracking packages, but also makes it easier to analyze your office spending trends and optimize your budget through expert recommendations.
  5. Use labels that are easy to replace. Bins with sleeves and removable labels are especially helpful. This way, you can repurpose the same containers to hold different items depending on your current supply needs and stock levels.
  6. Use a marker or note to remind employees to let you know when something needs to be reordered. Inserting a plastic or paper marker that says “Almost out – please email Angela at angela@mycompany.com so I can reorder this item” will help you avoid any unexpected depletions.
  7. Keep it simple for employees. Ask that you be kept in the loop when there is a big order or supply need coming. Try not to over-complicate the process as team members will be less likely to follow a process with many steps. Keep it simple with a clipboard or email request form.